Calendar: views, filters and the quick popup

Exhaustive reference for the Calendar (/admin/<slug>/calendar) — the operations dashboard where you manage your day to day.

Views

You switch with the Day / Week toggle. Your choice is saved per business and per device type: pick “Week” on your computer and your phone will still open on “Day”.

In week view, each day header is a link — tap it to jump to that date’s day view.

The date is not saved. The calendar always opens on today.

Moving between dates

Filters

Two filters are always visible above the calendar, and the rest live in the “More filters” panel.

Main filters

More filters (collapsible panel)

By default the calendar shows Pending, Confirmed, Rescheduled and Completed. Cancelled, rejected and no-show bookings stay hidden until you tick their chip.

Filters are stored in your session, per business and per device type — they come back the next time you open the calendar. The “Clear filters” button resets them to the starting values.

Visual statuses

Below the calendar there is a legend using the same colours as the blocks:

Every booking block shows:

• The start time and the client’s name (with the professional’s avatar).
• The services, if the block is tall enough.
• Duration and price, if it is taller still.
• A vertical colour bar on the left edge, in the professional’s colour.

Block height is duration: a 60-minute booking is twice as tall as a 30-minute one.

Blocked time is drawn with diagonal stripes and an icon for its scope: Whole business, Whole location, or the team member’s avatar.

Booking detail

Tapping a block opens a floating popup (drag it by its header to move it; Esc closes it) with:

• Status and booking code.
• Client name, date and time range.
• Assigned professional.
• Services with their duration, and the total.
• The client’s email and WhatsApp.
• Client notes.

Actions available in the popup

Reject is not in the calendar popup: it lives on the booking page and in the Dashboard’s “Pending confirmation” list.

Creating a booking by dragging

1. On an empty slot, drag downwards with the mouse for the length you want. The range snaps to 15 minutes.
2. Releasing opens the quick form with the date, time and range pre-filled.

If you just click an empty slot (no dragging), the same form opens with that start time; the end time comes from the service you pick.

Clickable slots sit on the half hour. In day view they are drawn only inside the location’s hours and that professional’s hours for that day, and they skip the hours where the professional already has a booking at another location. If the location is closed that day, the column has no clickable slots at all. In week view the clipping is by the location’s hours only: there is no per-professional column to narrow it further.

Breaks are not taken out: the “Break” card is drawn on top of the slot but lets the click through, so the slot is still clickable and the quick form opens. That is where you get stopped — it tells you the professional isn’t available at that time and won’t let you create the booking.

Rescheduling a booking

1. Tap the booking on the calendar.
2. Tap Reschedule.
3. In the popup you change date, time, services and professional. The client cannot be changed here.
4. Tap Save new slot.

What the system does when you reschedule:

• Keeps the status: a confirmed booking stays confirmed, a pending one stays pending.
• Re-sends the booking email to the client, with an .ics that updates the event in their calendar instead of duplicating it.
• Moves the reminder to the new time.
• If you changed the professional, the previous one gets a calendar cancellation and the new one gets the invitation.
• Writes a line in the booking’s History with the old and new times.

Only pending or confirmed bookings can be rescheduled. A completed, cancelled, rejected or no-show booking does not move — the button is not shown.

If the professional isn’t free at the new time, or the location is closed that weekday, the form rejects the change and tells you why.

Creating a block from the calendar

The quick form has two tabs at the top left: Booking and Block. Switching to “Block” keeps the range you dragged.

The block form asks for:

There is no automatic repetition: a fixed weekly break is set up in the professional’s working hours, not as a block. See Blocking time.

Syncing with an external calendar

Every professional with “Receive calendar invitations” on (it is on by default) gets an .ics by email with each new booking. Opening it adds the event to Google Calendar, Apple Calendar, Outlook or any app that supports .ics.

If the booking moves, a new .ics goes out with the same identifier — calendars update the event instead of duplicating it. If it is cancelled, the cancellation goes out.

Keyboard shortcuts

The calendar has no keyboard shortcuts. There are no keys for switching views, moving between dates or opening the form, and double-clicking does nothing a single click doesn’t.

The only key that responds is Esc, which closes the open popup.

Calendar slots are buttons, so you can reach them with Tab and open them with Enter.

On a phone

Automatic refresh

The calendar refreshes itself every two and a half minutes, without reloading the page, losing your scroll position, or touching an open popup.

Permissions by role

Common problems